Primary New York operations
Long Island City
The Long Island City operation supports storage, viewing, intake, release, local transportation, installation preparation, and project coordination for New York clients.
Facilities
Purpose-built facilities for fine art storage and logistics.
Aiston's facilities support storage, intake, viewing, documentation, release, and transportation work for collectors, galleries, advisors, estates, museums, designers, and institutions.
Facility operations Storage, viewing, inventory, release.
Operating Footprint
New York operations with storage, viewing, intake, and outbound capacity.
Long Island operations
Deer Park
The Deer Park operation extends Aiston's storage and logistics capacity for collection work, outbound preparation, regional transportation, and projects moving through Long Island.
Climate Control
Environmental management is part of the storage workflow.
Climate controlled art storage is not only a room setting. It is a set of operating decisions: how a work is received, how it is packed, where it is placed, how often it must be accessed, and what needs to happen before it leaves storage.
Environmental monitoring
Facility conditions are monitored so the team can identify changes that may affect sensitive artwork.
Storage planning
Objects are assigned storage conditions based on media, scale, packing status, access frequency, and release expectations.
Handling discipline
Artwork movement inside the facility is planned before objects are relocated, viewed, photographed, packed, or released.
Artwork Intake
Storage begins before the work is placed.
Intake establishes the record, confirms the handling path, and gives the facility team the information needed to store, access, view, release, or transport the work correctly.
- 01
Arrival review
The receiving team confirms project instructions, object counts, packing status, access requirements, and any immediate handling concerns.
- 02
Documentation
Artwork details, photographs, condition notes, dimensions, labels, and client instructions are connected to the storage or project record.
- 03
Placement
Works are routed to the appropriate storage, staging, viewing, documentation, or outbound preparation area.
Storage Methodology
Collections are managed by object, location, access requirement, and next movement.
Storage racks and designated holding areas are organized around object type, scale, access needs, and handling risk.
Wrapped, packed, framed, crated, and dimensional works are stored with clear location records and controlled movement procedures.
Release holds, viewing preparation, condition documentation, and transport staging are coordinated before artwork is moved out of position.
Viewing rooms Private appointments for collectors, advisors, galleries, and institutions.
Viewing Rooms
Artwork can be reviewed without leaving the operating environment.
Private viewing rooms support collector reviews, advisor appointments, gallery previews, institutional checks, and estate work. The team prepares the work, manages access, documents handling needs, and returns the object to storage or stages it for the next movement.
Inventory & Documentation
Records stay connected to the object and the movement history.
Object records
Artist, title, dimensions, medium, identifying details, client references, and service notes.
Location records
Current storage location, movement history, holds, releases, and operational status.
Condition materials
Photography, condition notes, packing observations, and handling comments when required.
Project context
Transport, viewing, installation, crating, shipping, or release instructions tied to the work.
Security & Access
Access is handled through operational controls, not informal handoffs.
Security procedures are designed to protect artwork while keeping legitimate collection work moving. Visitor access, releases, appointments, storage movement, and outbound logistics are coordinated through staff-managed procedures and documented handoffs.
- Controlled facility access
- Monitored storage environments
- Documented release procedures
- Staff-managed visitor access
- Coordinated pickup and delivery windows
- Internal handoff records
Release & Outbound Logistics
Artwork leaves storage with the next use already understood.
A release may lead to transport, installation, an exhibition, an art fair, a private viewing, packing, crating, domestic delivery, or international shipping. The facility workflow keeps that next step attached to the object before it moves.
- 01
Confirm client authorization, destination, requested service, timing, and required documentation.
- 02
Review the work's storage location, packing status, dimensions, handling requirements, and route or site constraints.
- 03
Stage artwork for transportation, installation, viewing, exhibition, fair, crating, or shipping without losing project context.
- 04
Close the release with updated records so the next team understands where the work went and why.
Need storage, viewing, release, or facility support?
Share the artwork details, collection size, access needs, timing, and next movement. Aiston will review the facility requirements before recommending the next step.